Invoicing

Learn how to create, manage, and finalize invoices in VasBox.

Available to:
Business Owner Manager Cashier

Understanding Invoices in VasBox

Invoices are the foundation of your business transactions.

An invoice in VasBox represents a request for payment from your customer. It documents what was sold, the quantities, prices, and applicable taxes.

Invoice
  • • Request for payment
  • • Created before or after sale
  • • Can include payment terms
  • • Must be fiscalized for ZIMRA
Receipt
  • • Proof of payment
  • • Created from finalized invoice
  • • Contains fiscal code
  • • Submitted to ZIMRA automatically

ZIMRA Compliance

All invoices must be fiscalized through VasBox to ensure ZIMRA compliance. The fiscal receipt is generated when you record payment.

Invoice Lifecycle

Every invoice goes through these stages.

Step 1

Draft

Create and edit invoice

Step 2

Finalized

Lock and assign number

Step 3

Fiscalized

Submit to ZIMRA

Invoices start as drafts where you can make changes. Once finalized, they're locked and assigned an invoice number. When payment is received, the invoice is fiscalized and submitted to ZIMRA.

Cancellation

If you need to void an invoice after finalization, you must cancel it. Fiscalized invoices require a credit note instead.

Invoice Statuses

Understanding what each status means.

Draft
Being created or edited. Can be modified or deleted. No invoice number yet.
Finalized
Locked with assigned invoice number. Ready for payment and fiscalization.
Fiscalized
Payment recorded and submitted to ZIMRA. Fiscal receipt generated.
Cancelled
Voided after finalization. Cannot be fiscalized. Preserved for audit.

Invoice Components

Parts of a VasBox invoice.

Header
  • • Your business details
  • • Invoice number (after finalization)
  • • Invoice date and due date
  • • Branch information
Customer
  • • Customer name
  • • Contact information
  • • Tax ID (for B2B)
  • • Address
Line Items
  • • Products or services
  • • Quantities
  • • Unit prices
  • • Discounts
  • • Tax rates
Summary
  • • Subtotal
  • • Tax breakdown
  • • Discounts applied
  • • Grand total
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